OFFICE ASSISTANT
Role
As the Office Assistant at SOMAÍ’s NovaSoma facility, you’ll play a key role in supporting daily operations and maintaining a well-organized, efficient workplace. This position requires strong organizational skills, excellent communication, and the ability to manage administrative tasks, office supplies, vendor relationships, and front-desk responsibilities. You’ll work closely with internal teams and external partners to ensure smooth and professional interactions, contributing to the overall success of our pharmaceutical operations.
Responsibilities
- Serve as the first point of contact for suppliers, external entities, and visitors—providing a professional and helpful presence both in person and over the phone.
- Manage administrative tasks such as document filing, collecting signatures, placing material and supply orders, and ensuring proper record-keeping.
- Coordinate office supplies and facility needs, including sourcing and purchasing necessary items for office maintenance and cleanliness, both online and in-person.
- Oversee relationships with service providers, particularly those related to food, beverages, cleaning, maintenance, and other facilities services.
- Provide support to internal teams in handling correspondence, scheduling, and internal/external communications.
- Ensure efficient and courteous telephone and face-to-face assistance to customers, suppliers, and partners.
- Take ownership of the overall functionality and organization of the office environment, ensuring that it is well-maintained, tidy, and operational.
Requirements
- Proven experience in office management, administration, or a similar role
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency with MS Office and general office software/tools
- Proactive attitude and problem-solving mindset
- Driver's license required
- Available immediatelly – Preferred
- Languages: English (Advanced), Portuguese (Advanced) - Mandatory